EazeIP IP Management System

EazeIP’s Intellectual Property Management system provides a complete IP management solution for your institution, industry, law firm (including freelance IP professional agents & attorneys to maintain and manage;

• Client Setup:
• Client & Account Management;
• Client IP Portfolio Management;
• Applicant & Inventor Management.
• Filing Intelligence:
• Jurisdiction Management;
• Applicant Category Management;
• Priority & Convention Tracking;
• Global Deadline & Docket Management.
• Operations:
• Document & Record Management;
• Service Rules, Terms & Policy Configuration;
• Internal Application Tagging.
• Commercials:
• Quotation & Proposal Management;
• Billing & Tax-Compliant Invoicing;
• Government Fees & Stamp Duty Tracking;
• Payment Tracking & Receivables.
• Portal & Communication:
• Client Portal Access;
• Client Portal Application Tagging;
• Automated Client Communications;
• Escalation & Reminder Automation.
• Administration:
• Role-Based Access Control.

The solution caters to hassle free management of your firm / freelancing practice and your clients or stakeholders while the leadership team can just focus on betterment and do not have to worry about your daily operations and the system will take care of everything with a small team at your side.

Implementing this system your

IP Firm will be able to achieve:

• Higher operational efficiency:
• Your firm can automate docketing, reminders, tagging, billing, and document management, reducing repetitive manual work.
• Reduced risk of missed deadlines:
• Multi-jurisdiction deadline tracking and repeat reminders improve prosecution reliability and reduce compliance risk.
• Centralized case visibility:
• Attorneys and support teams can view client records, matter history, quotes, invoices, and documents from one platform, which improves turnaround time.
• Better client service:
• Client portal access, application tagging, and automated updates help clients stay informed without constant manual follow-up.
• Improved billing control:
• Quotations, tax-inclusive invoicing, and payment tracking streamline revenue management and reduce leakage.
• Scalable multi-client handling:
• Client-specific portfolios, jurisdiction management, and applicant-category handling make it easier to serve universities, startups, large entities, and individual applicants at scale.
• More consistent internal workflows:
• Service rules, policy inclusions, and role-based access help the firm standardize work across staff and reduce dependency on individual memory.
• Stronger portfolio strategy:
• Better visibility into assets, deadlines, and case status supports renewal decisions, prosecution strategy, and portfolio pruning.

Packages & Pricing

If your client is a HEI, then

The HEI (Higher Educational Institution) will be able to achieve:

• Single source of truth for IP activity
• The institution can keep all inventions, applications, applicants, inventors, documents, deadlines, and status updates in one system instead of scattered spreadsheets and emails; irrespective of the students or employees leaving the institution at any point of time.
• Better IP capture:
• Faculty, students, and researchers can submit IPs in a structured way, making it easier to track ideas from filing to commercialization.
• Improved compliance and deadline control:
• Priority dates, jurisdiction-specific deadlines, and reminder automation reduce the risk of missed filings or abandoned rights.
• Clearer internal ownership and approvals:
• Role-based access, inventor/applicant management, and service-policy controls help the institution manage who can view, approve, or edit each matter.
• Faster decision-making:
• Dashboards, application tagging, and document access make it easier for IP cells, TTOs, and legal teams to review which matters are ready for filing, hold, or rejection.
• Better communication with stakeholders:
• Automated email and WhatsApp reminders, client-side login, and portal tagging improve transparency for inventors, departments, and administrators.
• Commercial and financial control:
• Quotation, invoice, payment, GST/RCM handling, and stamp duty tracking help the institution budget and recover IP-related costs more efficiently.
• Stronger reporting and governance:
• The institution can generate reports on filings, pending actions, costs, portfolio distribution, and stakeholder participation for management review.
• Role based access control:
• The institution can have different levels of access to its students, heads of departments and IP cell catering efficient work-flow management.

For further information and to schedule a demo, please contact us on sales@eazeip.com.